Department of Defence: Entry level Jobs Secretary,Budget Management,Financial Services,Stores, Services & Related Payments,Financial Control Services and Finance Support Service 2022

ABOUT

Department of Defence: Entry level Jobs

Company : Department of Defence

Location: Pretoria, South Africa

Department of Defence: Entry level Jobs

The Department of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Salary: R176 310 per annum (Level 05), (excluding benefits)

The following entry level job opportunities are open for applications:

Secretary

Location: Pretoria

Reference No: CD HR M/17/19/22

Requirements:

  • Grade 12 or equivalent NQF Level 4 qualification.

Knowledge

  • Computer literate (MS Word, Excel and Power Point) and good telephone etiquette.

Added advantage:

  • Secretarial experience will be an advantage.

Duties:

Provide a secretarial support service to the Chief Director. Receives telephone calls and refers the calls to the correct role players if not meant for the Chief Director. Record appointments and events in the dairy of the Chief Director. Operates office equipment like fax machines and photocopiers. Liaises with travel agencies to make travel arrangements for the Chief Director. Checks the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Chief Director endorsed the accommodation prior confirmation. Processes the travel and subsistence claims for the Chief Director. Arrange meetings and events for the Chief Director. Identifies venues, invites role player, organises refreshments and sets up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Chief Director. Records basic minutes of the meetings of the Chief Director. Draft routine correspondence and reports. Establish and maintain filing system in the office of the Chief Director. Administers matters like the leave for the Chief Director.

Finance Clerk (Budget Management)

Location: Pretoria

Reference No: CFO 22/5/10

Requirements:

  • Grade 12 certificate with Finance/ Accounting related subjects

Knowledge:

  • Computer literate (Microsoft package). Basic knowledge of Financial Policy and PFMA, budget process as well as the basic financial functions in the Public Service / Private Sector. Ability to understand and interpret basic financial policy. Reasoning, mathematical and problem solving ability as well as being trustworthy, honest and loyal.
  • Added advantage: Post Matric qualification in Finance/Accounting related field

Duties:

Assist in maintaining expenditure information, historical information and statistics for the Budget Management (BM). Assist in preparing a variety of financial/budgetary reports and statistics as well as manage an effective internal registry incoming/outgoing correspondence and maintain a filling system for BM. Collect/deliver budget related documentation from and to other divisions, formations, directorates and sections. Assist management with regard to general administrative functions at the office of the BM. Prepare and compile budgetary and expenditure control documentation, e.g. expenditure graphs, expenditure reports, monthly financial reports, Financial Authority (FA) documents and motivation. Maintain a register of fund re-allocations and FA application as well as updating the database on the Financial Management System (FMS).

Finance Clerk (Financial Services)

Location: Pretoria

Reference No: CFO 22/5/11

Requirements

  • Grade 12 certificate with Finance/ Accounting related subjects.

Knowledge: 

  • Computer Literate (MS Office packages). Basic knowledge of the processes and procedure that are followed in the administration of losses in the Public Service/Private Sector would serve as a strong recommendation. Basic knowledge of Financial Policy and the Public Finance Management Act (PFMA).Well-developed verbal and written communication skills with the ability to compile effective, basic reports and statistics.
  • Added advantage: Post Matric qualification in Finance/Accounting related field

Duties: 

Assist the Finance Clerk Supervisor (FCS) and Senior State Accountant (SSA) in ensuring all administrative tasks is executed and finalises by the target dates. Maintaining the internal Registry and ensuring that all incoming and outgoing correspondence, documents and files are effectively registered, routed and filed. Checking and evaluating of loss reports, the rejection of invalid reports and referral thereof to the sections concerned. Correct allocation of files reference numbers and the opening and up-keeping of separate files for each loss report case as well as the updating of the Excel database.

Finance Clerk (Stores, Services & Related Payments)

Location: Pretoria

Reference No: CFO 22/5/12

Requirements: 

  • Grade 12 certificate with Finance/ Accounting related subjects.

Knowledge: 

  • Knowledge of contract management and supply chain management process. Sound knowledge of the content of the Public Finance Management Act (PFMA) and Treasury Regulations. Basic knowledge of the financial and accounting processes and core processes in the Department of Defence (DOD)/Public Service or Private Sector. Knowledge of financial management mainframe computer systems (FMS/BAS and PERSOL/PERSAL or any other financial systems).
  • Added advantage: Post Matric qualification in Finance/Accounting related field

Duties: 

Timely processing of documents for payment. Verification of cash purchase and sundry transactions in accordance with policy prescripts. Drawing of Accountant and Sub-Accountant Approval Schedules. Compilation of Journal transactions, capturing it and verifying it on the Financial Management System (FMS). Performing enquiries on the Central Advance System (CAS). Administration of replenishments and withdrawals of Sub Advance Accounts (SAA’s) on a daily basis. Assist in compiling accounting reports/statistics. Payment of foreign S & T advances via foreign currency service provider. Administration of payments of invoices to the Department Travel Agent. Answering of queries concerning accounting aspects with regard to Main Advance Accounts (MAAs) and Sub Advance Account (SAAs).

Finance Clerk (Financial Control Services)

Location: Pretoria

Reference No: CFO 22/5/13

Requirements

  • Grade 12 certificate with Finance / Accounting related subjects.

Knowledge: 

  • Basic knowledge of financial/legal process and insurance claims. Successful candidates must have sound reasoning, mathematical and problem solving skills as well as trustworthy, honest and loyal. Decisive and persevering in terms of task finalisation. Ability in understanding, interpreting and correctly applying of financial policies and prescripts.

Added advantage: 

  • Post Matric qualification in Finance/Accounting related field

Duties: 

Assisting the Supervisor in: Receiving and registering letters of demand and/or summonses iro mobile as sets accidents caused by Department of Defence (DOD) drivers and the processing thereof in accordance with policies and prescripts. Obtain information, documents, statements, reports and statutes wrt the case. Draft briefing notes to State Attorney on proposed handling of the case. Determine course of action to be taken in best interest of the State (DOD). Liaise, negotiate and arrange consultations with roll players for specialized inputs and advice. Frequent inter-action with interest groups, experts, attorneys, council panel and assisting the State Attorney during litigation process and trial. Correctly apply legal and procedural principles whereby civil claims are handled on behalf of the Minister of Defence. Analyse and interpret appropriate action.

Finance Clerk (Finance Support Service)

Location: Pretoria

Reference No: CFO 22/5/14

Requirements: 

  • Grade 12 certificate with Finance / Accounting related subjects.

Knowledge: 

  • Computer literate and skilled in Word, Spreadsheet, (Excel) and Powerpoint. Knowledge of the Public Finance Management Act and Treasury Regulations
  • Added advantage: Post Matric qualification in Finance/Accounting related field

Duties: 

Administering user profiles on the Central Access Administration System. Assisting in answering of telephonic enquiries from clients. Assisting in implementing and maintaining process to manage and control incoming and outgoing correspondence. Maintaining an effective filling system for correspondence, documentation and files in the sub-directorate. Collecting/delivering documentation and files from/ to other directorates, sections and clients, copying and binding documents. Verifying and updating access of users on the Financial Management System (FMS).


CLOSING DATE

Applications for (Department of Defence: Entry level Jobs Secretary,Budget Management,Financial Services,Stores, Services & Related Payments,Financial Control Services and Finance Support Service 2022) must be submitted before the closing date on 20 June 2022

Please really application attention to the completeness of the application that will be sent to the selection committee is complete according to the requirements that have been set, in order to allow candidates to get the opportunity with what was expected.

REGISTRATION INSTRUCTIONS

How To Apply: (Department of Defence: Entry level Jobs 2022) 

Applications must be submitted with a Z83 form (Download Here)  and must be accompanied by recently updated CV, ID documents, qualifications, and recent academic transcripts / records.  Please indicate the reference number and position you are applying for on your application form.

NB. Supporting documents don't have to be certified. Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.

Please use the address given for each position to apply.

  • Secretary

Location: Pretoria

Reference No: CD HR M/17/19/22

Send Applications to: Department of Defence, Chief Directorate Human Resource Management, Private Bag X976, Pretoria, 0001 or hand delivered to: Bank of Lisbon Building, Corner Paul Kruger & Visagie Street, (Defence Reception), Pretoria, 0001.

  • Finance Clerk (Budget Management)

Location: Pretoria

Reference No: CFO 22/5/10

Send Applications to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception.

  • Finance Clerk (Financial Services)

Location: Pretoria

Reference No: CFO 22/5/11

Send Applications to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception.

  • Finance Clerk (Stores, Services & Related Payments)

Location: Pretoria

Reference No: CFO 22/5/12

Send Applications to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. Note: (Please use reference number not post number).

  • Finance Clerk (Financial Control Services)

Location: Pretoria

Reference No: CFO 22/5/13

Send Applications to: Financial Management Division, DFSS, Career Management Section, Privet Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception.

  • Finance Clerk (Finance Support Service)

Location: Pretoria

Reference No: CFO 22/5/14

Send Applications to: Financial Management Division, DFSS, Career Management Section, Privet Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. Note: Please use reference number not post number.

It is recommended for those of you who want to register to really application attention to the requirements that have been determined, in order to get a better chance.

Department of Defence: Entry level Jobs reserves the right to offer or refuse employment to anyone at any time in its sole and absolute discretion. The decision of the committee is final and all parties involved in the recruitment process.

It is possible to guarantee that your application is protected as possible to register. However, this does not guarantee immediate success and is only designed to provide you with a stable position during the recruitment process.

Remember, incomplete applications will not be accepted by the selection committee. Candidates who submit their applications after the stated deadline will not be considered. All submissions submitted after the deadline, regardless of their substance, will be discarded without further consideration.

ELIGIBILITY CRITERIA

Requirements

Skills and Competencies

  • Ability to understand and interpret basic financial policy.
  • Reasoning, mathematical and problem solving ability as well as being trustworthy, honest and loyal.
  • Good verbal and written communication skills and able to compile basic reports and statistics.
  • Ability to effectively function as part of a team, receptive to work-related suggestion/ideas, decisive/persevering in relation to task finalization and able to effectively function under pressure. .
  • Being in the possession of a valid driver’s licence

You are welcome to submit possible applications. Remember, you really must first apply the requirements (Department of Defence: Entry level Jobs). This variable will determine whether you are a viable candidate or not. Please see the qualification conditions provided above if you wish to double-check your credentials. it will be great if you complete everything in the following list if you want to stand a chance of passing your selection. 

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