ADvTECH Support Office: Jobs Vacancies as Accounts Payable Controller 2022: Available Opportunity for Grade 12

 ABOUT

Job Details

Minimum experience: Associate

Company primary industry: Education Management

Job functional area: Finance

Job Description

Overall Purpose of the Job:

Responsible for processing of invoices and issuing of payments.

To perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

CLOSING DATE

Applications for (ADvTECH Support Office: Jobs Vacancies as Accounts Payable Controller 2022: Available Opportunity for Grade 12) must be submitted before the closing date on 08 July 2022

Please really application attention to the completeness of the application that will be sent to the selection committee is complete according to the requirements that have been set, in order to allow candidates to get the opportunity with what was expected.

REGISTRATION INSTRUCTIONS

How To Apply: (ADvTECH Support Office: Jobs Vacancies as Accounts Payable Controller 2022) 

It is recommended for those of you who want to register to really application attention to the requirements that have been determined, in order to get a better chance.

ADvTECH Support Office: Jobs Vacancies as Accounts Payable Controller 2022 reserves the right to offer or refuse employment to anyone at any time in its sole and absolute discretion. The decision of the committee is final and all parties involved in the recruitment process.

It is possible to guarantee that your application is protected as possible to register. However, this does not guarantee immediate success and is only designed to provide you with a stable position during the recruitment process.

Remember, incomplete applications will not be accepted by the selection committee. Candidates who submit their applications after the stated deadline will not be considered. All submissions submitted after the deadline, regardless of their substance, will be discarded without further consideration.

ELIGIBILITY CRITERIA

Requirements

Minimum:

  • Grade 12.
  • Knowledge of general accounting procedures and software.
  • Proficient in data entry and management.
  • Strong excel skills.

Ideal:

  • Bookkeeping qualification.

Experience:

  • 1-3 years as an Accounts Payable Controller/Administrator.
  • 1-2 years Shared Services Experience.  

Duties: 

Output 1 - Invoice Verification and query resolution:

  • - Ensure all invoices and monthly statements are obtained from suppliers and schools via the central sharepoint portal.
  • - Review and verify invoices and payment requests.
  • - Match invoices via 3 matching to purchase order/GRV.
  • - Resolve all reconciling items between vendor statement and Sage to alleviate late payments to vendors. Escalate queries in accordance with internal escalation procedure.
  • - Review the sharepoint query management portal daily and address bursar/vendor responses and Accurate capturing and matching of invoices. Internal and SARS compliance checks to be performed prior to capturing, escalate where necessary.

Output 2 - Vendor reconciliation and reporting:

  • - Through the process of vendor statement reconciliation, identify and address discrepancies between the vendor records versus ADvTECH records to identify potential duplicate payments, credits not yet deducted and to maximise cash flow and accruals not yet raised by the business units.
  • - Complete monthly Top 15 reconciliations, including ad hoc reconciliations where required, according to requirements stipulated in the AP SOP.
  • - Ensure the AP ledger and related control accounts are balanced to the respective general ledger account and investigate and resolve any discrepancies.
  • - Assist with month-end closing.
  • - Set invoices up for payment and upload onto system. 
  • - Track expense and process expense claims.
  • - Provides supporting documentation for audits.
  • - Ensure that GRIR Report is reviewed weekly and non-current items resolved within the month to reduce balance sheet liabilities.
  • - Age Analysis must be reviewed weekly to ensure items are not left to age and to ensure accurate reporting and payment within agreed payment terms.

Output 3 - Vendor Payments:

  • - Prepare documentation for weekly/monthly payment cycles in accordance with internal procedure, ensuring payment terms are adhered to.
  • - Prepare remittance advice per vendor for email submission on a weekly basis.
  • - Perform account allocations to contra invoices against payments on the Sage system after each weekly payment run.

Output 4 - Vendor Management:

  • - Resolve invoice discrepancies and issues with vendors.
  • - Maintain vendor master data files.
  • - Correspond with vendors and respond to enquiries within agreed turnaround times.
  • - Vendor contact details to be maintained via the prescribed vendor change workflow. Inactive vendors to be closed off to minimise risk to the business.

General Skills:

  • - Excellent Communication skills both verbal and written.
  • - Information management ability. 
  • - Problem-solving ability.
  • - Attention to detail. 

Behavioural Attributes:

  • - Team player. 
  • - Deadline driven. 
  • - Planning and prioritising. 

You are welcome to submit possible applications. Remember, you really must first apply the requirements (ADvTECH Support Office: Jobs Vacancies as Accounts Payable Controller 2022). This variable will determine whether you are a viable candidate or not. Please see the qualification conditions provided above if you wish to double-check your credentials. it will be great if you complete everything in the following list if you want to stand a chance of passing your selection.

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