Broll Property Group Job Vacancy as Administrator 2022: Available Opportunity for Matric Qualifications Holsders

 ABOUT

Job Details

Minimum experience: Associate

Company primary industry: Retail

Job functional area: Administrative

Job Description

POSITION PURPOSE

Responsible for the effective and efficient running of the Reception and Administration function.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for effectively handling and managing the switchboard:

  • Operates the switchboard and console to connect, hold, transfer all incoming calls
  • Ensures that all incoming calls, questions and complaints are resolved in a timely manner by channelling calls to the responsible persons/departments
  • Provides general information to clients before transferring calls.

Managing the telephone management system:

  • Ensures Smooth running of the PABX System
  • Provides management reports with regards to call statistics as required
  • Updates management system by programming it with new information and changes as it occurs inside the company
  • Updates telephone lists as and when required

Assumes responsibility for Reception duties:

  • Signing in of contractors and managing contractors OHS documentation
  • Managing the music system
  • Booking of courier collections
  • Managing of Lost Children process
  • Managing of Lost property
  • Managing of Wheel Chairs
  • Managing of Wheel Clamping Payments

Assumes responsibility for Office Administration Duties:

  • Managing of boardroom bookings
  • Stocking of Staff Kitchen
  • Maintaining adequate stock of required stationery
  • Taking meeting minutes as and when required
  • General Office administration duties – filing for General Manager, archiving of Tenant and Supplier Files annually

Assumes responsibility for Administrative Responsibilities:

  • Maintain Tenant Database
  • Maintain Customer Database
  • Draft Mall Talk
  • Distribute Newsletters as required
  • Distribute Tenant communication as required
  • Manage Kids Club database and membership
  • Manage Brochure stands

Assumes responsibility for ensuring professional business relations with Tenants, Customers, vendors, contractors and trade professionals:

  • Works to develop and maintain productive business relations with Tenants, Customers, Vendors, Suppliers, Contractors, etc.
  • Act as Liaison between the Company and external contacts
  • Ensure effective coordination of external services with Company operations
  • Obtain and convey information as appropriate
  • Promotes goodwill and a positive image of the Company

Assumes responsibility for related duties as required or assigned:

  • Ensures that work area is clean, secure, and well maintained
  • Completes special projects as assigned
  • Assist with other periodic duties as required
  • Perform general administrative duties as required

CLOSING DATE

Applications for (Broll Property Group Job Vacancy as Administrator 2022: Available Opportunity for Matric Qualifications Holsders ) must be submitted before the closing date on 09 August 2022

Please really application attention to the completeness of the application that will be sent to the selection committee is complete according to the requirements that have been set, in order to allow candidates to get the opportunity with what was expected.

REGISTRATION INSTRUCTIONS

How To Apply: (Broll Property Group Job Vacancy as Administrator 2022) 

It is recommended for those of you who want to register to really application attention to the requirements that have been determined, in order to get a better chance.

Broll Property Group Job Vacancy as Administrator 2022 reserves the right to offer or refuse employment to anyone at any time in its sole and absolute discretion. The decision of the committee is final and all parties involved in the recruitment process.

It is possible to guarantee that your application is protected as possible to register. However, this does not guarantee immediate success and is only designed to provide you with a stable position during the recruitment process.

Remember, incomplete applications will not be accepted by the selection committee. Candidates who submit their applications after the stated deadline will not be considered. All submissions submitted after the deadline, regardless of their substance, will be discarded without further consideration.

ELIGIBILITY CRITERIA

Requirements

PERFORMANCE MEASUREMENTS

  • Good communication and coordination exists with Tenants, Customers, Vendors, Suppliers, and Contractors - Assistance is provided as needed
  • Good working relations exist with Company personnel
  • Good communication and coordination exist with Portfolio Management and Accounting personnel. Assistance is provided as required
  • Management is appropriately informed of area activities
  • Client Liaison and Administrative functions are completed in accordance with established standards, policies, and procedures

QUALIFICATIONS

EDUCATION/CERTIFICATION

  • Matric

REQUIRED KNOWLEDGE

  • Knowledge of basic accounting concepts, procedures and property industry advantageous

EXPERIENCE REQUIRED

  • Reception / Secretarial related experience preferred

SKILLS/ABILITIES                           

  1. Manage, motivate and train
  2. Well organised and detail oriented
  3. Good math skills
  4. Good attention to detail and accuracy
  5. Cooperative and willing to assist others
  6. Excellent Communication Skills
  7. Administration Skills
  8. Dependable
  9. Self-Starter
  10. Excellent Computer Skills
  11. Flexible
  12. Good Interpersonal Skills
  13. Able to use PC, calculator, and other basic business mechanisms

You are welcome to submit possible applications. Remember, you really must first apply the requirements (Broll Property Group Job Vacancy as Administrator 2022). This variable will determine whether you are a viable candidate or not. Please see the qualification conditions provided above if you wish to double-check your credentials. it will be great if you complete everything in the following list if you want to stand a chance of passing your selection.

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